Dec 7, 2021 · Event Approval Form. Used to request approval for events. Contact: Financial Accounting, (205) 934-9330

UAB Business Purpose and rationale for sponsoring or attending the event. Attach copies of the invitation/announcement, program agenda, and other material that explains the event (see the Event approval Form Checklist for a complete list of required documents)

Event Approval Form: This form is required whenever UAB will be expending funds on or for the event. (Note: An Event Approval Form is not required if the event is an official UAB event oriented towards students/trainees, endowment-funded lectureships, or ticketed event.)

UAB Events Approval and Scheduling Office of the Senior Vice President for Finance & Administration

Global Event Approval Forms – If a department plans to have a series of events with the same business purpose that will be paid from the same G/L accounts, they can submit a global EAF form to encompass that series of events

Event COVID-19 Health and Safety Requirements (pdf) Event Approval Form; Event Co-Hosting Agreement (pdf)

With the exception of spontaneous expressive activity, all events on and off campus require approval and must be requested at least thirty (30) days prior to the event. Student events must be registered via Engage at least 15 days prior to the event.

Oct 27, 2023 · The Event Approval Form should be used to obtain the special pre-approvals and to document the business purpose and official capacity of the individual representing UAB. If an employee is present in an unofficial capacity, they will be considered solely an attendee.

Event Pre-Approval Form Expenditure Guidelines Grid. Explains guidelines for Event Pre-Approval expenditures. Contact: Financial Accounting, (205) 934-9330

The Event Approval form is also required to obtain official approval to expend UAB funds on costs associated with attending the Non-UAB Sponsored Event (defined in UAB Expenditure Guidelines for Entertainment).