Below, we’ll go over how to write the perfect out-of-office email. We’ll also make it even easier for you by compiling a list of 25 ready-to-use out of office email templates that work for different types of situations, like taking a sick leave, parental leave, or even just a vacation.

Dec 23, 2023 · Whenever you need to step away from the office and won’t be able to respond to emails as quickly as you usually do, it is good practice to create an out-of-office email autoresponder to guide your email correspondents on how to reach you, who else to contact, and/or what to do next.

Feb 25, 2025 · This guide has eight examples of out of office messages (and a sample out of office email policy), so you can help your employees write OOO alerts that are simple but effective.

Discover easy out-of-office email templates for vacations or days off. Learn how to set them up, including key details to include and avoid, plus tips for crafting professional messages. Perfect for managing expectations and maintaining professionalism. Are you going on vacation and need to set an out-of-office message?

Dec 27, 2024 · Aside from keeping the message professional and concise, a comprehensive OOO message should include: The duration of your absence. The reason for your absence (if appropriate). An alternative contact for urgent matters. An indication of whether you will check emails periodically. A thank-you note or an apology for any inconvenience.

Apr 9, 2025 · What is an out of office message? An out of office message (or OOO message) is an email you set up to automatically send to anyone who emails you when you can't check or answer your emails for a while. It lets people know why you're not getting back to them right away and what they can do or who they can talk to instead while you're gone.

Apr 19, 2025 · Subject: Out of Office – After Hours. Hi, Thanks for writing. I’m currently out for the evening and will reply during normal hours. I check email Monday through Friday, [time range]. For urgent matters, text [number] or email [backup person]. Best, — Signature block with business hours clearly stated. 14. Maternity Leave. Subject: On ...

Apr 15, 2025 · If you’re ever unable to respond to emails, it’s important to set up an out-of-office (OOO) message. In this guide we share some common out-of-office templates you can use and we'll guide you through the process of setting them up in both Outlook and Gmail.

Oct 30, 2024 · With the rise of flexible work schedules, remote work, and diverse leave policies, having a comprehensive collection of Out-of-Office (OOO) message templates for different scenarios can save time and ensure consistency.

May 2, 2025 · Out of office till [date]. Will respond ASAP when I’m back. 4. I’m away from email right now. Back on [date]. 5. I’m currently OOO. I’ll respond shortly after [date]. Polite Out-of-Office Messages. 6. Thank you for reaching out. I’m currently out of office and will return on [date]. I appreciate your patience in the meantime. 7.